Privacy Policy – InlandCrew Canarias S.L.

InlandCrew Canarias S.L., a company registered in Spain and based in the Canary Islands (hereinafter “ICC Canarias”), is committed to protecting your privacy and ensuring the lawful, transparent, and secure processing of your personal data.
This privacy policy explains what data we collect, why we collect it, how we process it, and what rights you have under the General Data Protection Regulation (EU) 2016/679 (GDPR) and the Spanish Law on Data Protection and Digital Rights (LOPDGDD 3/2018).

1. Who We Are

InlandCrew Canarias S.L.
Registered in the Canary Islands (Spain)
Sector: Maritime Crew Services, HR Solutions, Training & Recruitment
Email: info@iccanarias.com
(Data controller under GDPR & LOPDGDD)

As a crew management and HR company, ICC Canarias must collect and process certain personal data to provide its services, maintain good communication, meet legal obligations, and support the recruitment and placement of maritime professionals.

2. What Data We Collect

We collect data from maritime professionals who register with us for recruitment, employment, or training within Europe.

Data we ask as standard:

• First name and surname

• Sex

• Date of birth

• Nationality

• Address details

• Profession / rank

• E-mail address

• Telephone number

Additional information we request when required:

• Bank account details

• A copy of a valid ID or passport

• Relevant diplomas, licenses, and certificates

• Signed Zero Tolerance alcohol & drug policy

• Emergency contact information

• Proof of medical fitness or insurance (if required for cooperation)

If the person is a registered freelancer or contractor:

• Company name

• Spanish NIE/NIF / foreign tax number

• VAT number

• Fiscal or company address

We consider each freelancer to be an independent economic operator responsible for their own legal and tax obligations.

3. Special Categories of Personal Data

We may process special category data only when strictly necessary and with explicit consent, such as:

• Medical fitness information (required for maritime work)

• Background checks if required by the client or by law

• Criminal record extract (“Certificado de Antecedentes Penales”) when legally mandatory

These data are processed only for compliance and operational requirements and never used for any other purpose without your permission.

4. Purpose of Data Collection

We collect and process personal data for the following purposes:

• Evaluating your profile for recruitment or placement

• Verifying your identity, qualifications, and professional background

• Creating employment contracts, seafarer contracts, or training agreements

• Preparing for visa, residency, or immigration procedures

• Legal compliance with Spanish, EU, and maritime regulations

• Internal administration and communication

• Creating a professional profile in our internal system or partner platforms

We may create an account on our partner platform mycrewbook.com when needed for recruitment or operational purposes.

5. Legal Basis for Processing

ICC Canarias processes personal data under the following legal bases:

• Performance of a contract or pre-contractual steps

• Legal obligations under Spanish and EU law (maritime, tax, immigration)

• Legitimate business interests (HR management, communication, verification)

• Consent, specifically for special categories of data

6. Sharing of Data

We only share your information with third parties who are directly involved in:

• Recruitment or employment processes

• Immigration, residency, and visa procedures

• Maritime authorities and shipowners

• Training, certification, and medical institutions

• Legal or official authorities when required by law

ICC Canarias ensures that all third parties respect confidentiality and GDPR/LOPDGDD standards.

Your data will never be sold or shared for commercial purposes unrelated to your employment or training.

7. Data Storage and Security

Your data is stored securely and digitally, accessible only to authorized ICC Canarias personnel.
We implement technical and organizational measures to protect your data from:

• Unauthorized access

• Alteration

• Loss

• Misuse or unlawful processing

All processing strictly follows Spanish and European data protection standards.

8. Data Retention

We keep your personal data only for as long as necessary for recruitment, employment, and legal purposes.

When your collaboration with ICC Canarias ends and the legal retention period expires, your data will be deleted or anonymized unless:

• We must keep it longer for legal reasons

• You request deletion earlier (where legally permitted)

You may request the deactivation or deletion of your profile at any time by contacting us.

9. Your Rights Under GDPR / LOPDGDD

You have the following rights at any moment:

• Right to access your personal data

• Right to request correction of inaccurate data

• Right to request deletion (“right to be forgotten”)

• Right to restrict processing

• Right to data portability

• Right to object to processing

• Right to withdraw consent at any time (when applicable)

To exercise any of these rights, contact us at: info@iccanarias.com

10. Updates to This Privacy Policy

ICC Canarias may update this privacy policy to remain compliant with law or operational changes.
Any updates will be published and applied immediately.

Contact

If you have questions regarding this privacy policy or your personal data, please contact:

Email: info@iccanarias.com
Entity: InlandCrew Canarias S.L.
Jurisdiction: Canary Islands, Spain